Terms of Service

These Terms of Service form a binding agreement between you (or the entity you represent) and Novalycs Inc., operating as Auditable Books. They cover access to and use of auditablebooks.com, app.auditablebooks.com, api.auditablebooks.com, and any related services (collectively, the "Service").

Our Privacy Policy is part of this agreement.

• You must be at least 18 years old and legally able to enter into binding contracts in your jurisdiction.
• If you sign up on behalf of a firm or company, you represent that you have authority to bind that entity to these Terms.
• You are responsible for keeping your account credentials secure and for everything done under your account. Notify us immediately at the support address above if you believe your account has been compromised.

You may use the Service to provide accounting, bookkeeping, reconciliation, and audit-evidence-related work for your clients or your own business. You may not:

• Use the Service to violate any law, regulation, or third-party right (including Intuit's QuickBooks Online developer terms).
• Reverse engineer, decompile, or attempt to extract the source code of the Service, except to the extent that applicable law prohibits us from restricting this.
• Probe, scan, or test the vulnerability of the Service except via our coordinated disclosure channel (see Privacy Policy §8).
• Use the Service to send spam, malware, or other harmful content.
• Use the Service to develop a competing product or to train an AI model that competes with us.
• Resell, sublicense, or white-label the Service without our written permission.

If you connect a QuickBooks Online company (or other supported ledger) to Auditable Books, you represent that you have the authority to do so and to grant us read or write access to that ledger as the workflows require. You can disconnect at any time from the company switcher in the app; on disconnect we revoke our tokens and delete them within 24 hours.

Your use of QuickBooks Online itself is governed by Intuit's terms — not ours. We are not responsible for changes Intuit makes to QBO that affect what the Service can do.

The Service uses large language models to generate proposals, hints, and summaries. The model output is a recommendation, not a final determination. Every write back to your ledger requires explicit human confirmation in the Service.

• You are responsible for reviewing and approving every change before it's posted to your ledger.
• We provide the activity log and audit-evidence trail to help you do that review — but the review is yours to do.
• Auditable Books is not a substitute for the professional judgment of a CPA, accountant, or attorney.

You retain ownership of all data you upload, type, or generate through the Service ("Customer Data"). You grant us a worldwide, non-exclusive, royalty-free license to host, store, transmit, display, and process Customer Data solely as needed to provide the Service to you, to keep it secure, and to improve reliability through aggregate metrics.

We do not sell Customer Data. We do not use Customer Data to train shared AI models. See Privacy Policy §5 for the full AI-processing disclosure.

During the early-access period, Auditable Books may be available free of charge. Paid plans, if and when introduced, will be presented with their pricing in the app and through the marketing site. You agree to pay all fees for plans you sign up for. Fees are non-refundable except as required by law or as explicitly stated in your plan.

We may change pricing on at least 30 days' notice; new pricing will not apply to the current billing cycle.

We aim for high availability but do not guarantee uninterrupted service. We may take the Service down for scheduled maintenance, security incidents, or in response to vendor outages (Supabase, Hetzner, Cloudflare, Intuit, model providers). We will give reasonable notice for scheduled maintenance.

You may close your account at any time from the app or by emailing the support address above. We may suspend or terminate your access if you breach these Terms, if your use poses a security or legal risk, or if we are required to do so by law.

On termination, you have 30 days to export your reconciliation history and other Customer Data. After that we delete it, subject to legal-hold and the retention windows in the Privacy Policy §9.

Each party will protect the other's confidential information with the same care it uses for its own (and at minimum reasonable care). Confidentiality obligations survive termination for three years (or longer for trade secrets, for as long as they remain trade secrets).

We provide the Service "as is" and "as available". To the maximum extent permitted by law, we disclaim all implied warranties — including merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that the Service will meet your requirements, will be error-free, or that AI-generated output will be accurate, complete, or appropriate for your situation.

To the maximum extent permitted by law, neither party will be liable for indirect, incidental, consequential, special, or punitive damages, or for lost profits, lost revenue, or lost data. Our total liability under these Terms in any 12-month period will not exceed the greater of (a) the fees you paid us in that period, or (b) CAD $100. These limits apply even if a remedy fails of its essential purpose.

You will defend and indemnify us and our personnel against any third-party claim arising out of (a) your breach of these Terms, (b) your Customer Data infringing or misappropriating someone else's rights, or (c) your use of the Service in a manner that violates law. We will defend and indemnify you against a third-party claim that the Service, as we provide it, infringes their intellectual-property rights, subject to the liability cap in §12.

These Terms are governed by the laws of the Province of Nova Scotia and the federal laws of Canada applicable there, without regard to conflict-of-laws rules. The courts located in Nova Scotia, Canada have exclusive jurisdiction over any dispute arising out of or related to these Terms, except that either party may seek injunctive relief in any court of competent jurisdiction to protect its intellectual-property rights or confidential information.

We may update these Terms when the Service evolves. Material changes will be announced at least 14 days before they take effect via email and an in-app notice; continued use after the effective date constitutes acceptance. The "Effective" date at the top is always authoritative.

• These Terms (together with the Privacy Policy and any signed order form) are the entire agreement between us.
• If any provision is held unenforceable, the rest remains in effect.
• Failure to enforce a provision is not a waiver of the right to enforce it later.
• You may not assign these Terms without our written consent. We may assign them to a successor entity in connection with a merger, acquisition, or sale of substantially all assets.

Novalycs Inc., operating as Auditable Books
Nova Scotia, Canada
support@auditablebooks.com